All classes of members shall have the right to attend Region meetings and to participate in discussion, but only Regular and paid members shall have the right to vote on matters affecting the Association.
ARTICLE V
Meeting of Members
SECTION 1. PURPOSE
The annual Meeting may carry on and transact any business for the common good of the membership and such other business enjoined upon the membership of the Region by these Bylaws.
SECTION 2. ANNUAL MEETING, DATE OF
When possible the Annual Meeting of this Region shall be held in conjunction with advanced Regional training seminars, or on such day or days as shall be fixed by Officers of the Region,
SECTION 3. ANNUAL MEETING, PLACE OF
The place of each Annual Meeting shall he determined by the Officers of the Region reasonably prior to the date said Meeting is to be held, in keeping, when poss1ble, within the constraints specified in Section 2.
SECTION 4, ANNUAL MEETING, NOTICE OF
When possible, and at least 30 days prior to the Annual Meeting of this Region, the President of the Region shall give written notice of such Meeting to all members, which shall set forth the agenda, day, hour and place of said Meeting.
SECTION 5. VOTING RIGHTS
At all meetings of this Region, each Regular Member in good standing shall be entitled to one vote.
SECTION 6. PROXIES
No proxy to any person shall be valid at any meeting of this Region.
SECTION 7. QUORUM
A quorum shall consist of representatives in attendance at a· meeting of the Region from a majority of the Judicial Districts comprising this Region.
SECTION 8. ELECTIONS
Any election held at any meeting of the members of this Region shall be by secret ballot, except where there is only one nominee for the office or offices to be filled. Whenever practical election of officers shall be conducted by mail ballot.
SECTION 9. SPECIAL MEETINGS
Special meetings of the members of this Region shall be called upon the written request of Regular Members numbering one-tenth of the number of Regular Active Members from a simple majority of the Judicial Districts comprising this Region, as fixed on the date the written request is filed with the secretary of the Region, or as called by the President with the approval of the Regional Officers.
SECTION 10. NOTICE OF SPECIAL MEETINGS OF MEMBERS
Each Regular Member shall be entitled to 10 days notice of any and all Special Meetings of the Members. Notice of a Special Meeting of the Members shall contain a statement of the purpose or purposes for which the meeting is called and only the business specified in such call shall be acted upon at said meeting.
SECTION 11. RULES OF ORDER AT MEETINGS
At all meetings of this Region, its Officers or Committees, except as otherwise provided in the Bylaws, ROBERTS RULES OF ORDER shall govern any question of Parliamentary Procedure.
SECTION 12. ORDER OF BUSINESS
The order of business of the Annual Meeting of this Region shall be:
- Registration and determination of a quorum.
- Agenda.
- Reading and approval of the minutes of the last meeting.
- Report of the President.
- Report of the Secretary.
- Report of the Treasurer.
- Report of the Standing and Special Committees.
- Unfinished business.
- New business.
- Adjournment.
ARTICLE VI
Fiscal Year
SECTION l. FISCAL YEAR
The fiscal year of the Western Region shall be the calendar year.
ARTICLE VII
Income and Capital
The income and capital of this Western Region shall be in part derived from donations, gifts, profit from any business activity of said Region or income derived from any organization with which the Region is or becomes affiliated. Additionally, the Region shall receive annually from the Treasurer of the parent organization, Federal Probation Officers Association, Inc., a budgetary allowance authorized by the National Executive Board.
All such funds will be held in trust by the National 'Treasurer to be appropriated upon demand to meet Regional operating expenses as authorized by the Regional President.
ARTICLE VIII
Dues
SECTION 1. DUES, MEMBERS SUBJECT TO
All Regular Members of the Western Region, other than Honorary Members, shall support Region incurred expenses through payment of National Association dues.
SECTION 2. SUPPLEMENTAL DUES, AMOUNT OF
Supplemental annual dues of Regular and Honorary Members of this Region, if any, shall be fixed by said Members at the Annual Meeting of the Region,
SECTION 3. DUES, OOLLECTION OF
Upon the adoption of the supplemental dues at the Annual Meeting by the Members of the Region, the Treasurer of the Region shall render a statement of dues to each Member.
SECTION 4. DUES. WHEN DUE AND PAYABLE
The National Association dues of Regular Members and supplemental dues if authorized, in this Region shall become payable at the first of each calendar year and shall become delinquent the following October 31.
SECTION 5. PENALTY FOR NONPAYMENT OF DUES
Members delinquent in the payment of National or Region dues shall automatically be suspended forthwith from membership; said Members will not be entitled to vote in National or Regional elections or receive the attendant benefits of regular membership until such time as their membership is activated by payment of current dues only.
ARTICLE IX
Officers
SECTION 1. OFFICERS ENUMERATED
The Officers of this Region shall be a President, a Vice President, a Secretary and a Treasurer and they shall be known as the Regional Board. Further, the President shall be known as National Regional Vice-President and Regional Representative to the National Executive Board.
SECTION 2. OFFICERS, QUALIFICATION AND ELECTION OF
The Officers described in Section 1 hereof shall be elected by the membership of the Region by mail ballot.
SECTION 3. PRESIDENT-ELECT
In addition to the title Region-Vice-President, the person so elected shall be known as President-Elect. If for any reason the President is unable to complete the term of office, said vice-president shall be deemed elected as President for the balance of the term.
SECTI0N 4. TERM OF OFFICE
Unless their offices have been declared vacant, all Officers of this Region shall serve a term of three years or until their successors are elected by the membership by mail ballot. Installation of Officers shall occur at the Annual Meeting of the membership or upon written notification from the ballot committee chairperson so designated by the president.
SECTION 5. COMPESATION OF OFFICERS
No compensation shall be paid to any Officer of this Region. Expenses actually incurred on Region business will be reimbursed to Officers pursuant to rules established by the National Executive Board.
SECTION 6. REMOVAL FROM OFFICE
Any elected Officer of the Region may be removed by a two-thirds vote of the regular membership from a majority of the Judicial Districts comprising this Region. Said vote to be conducted by mail ballot or at a special meeting of the Region called for that specific purpose.
SECTION 7. VACANCIES
All Officer vacancies of this Region described in Section 1 hereof may be filled by a mail ballot of the membership for the unexpired term of such office or by temporary appointment by the president or President-Elect,
SECTION 8. DUTIES OF OFFICERS
- The President shall act as chairperson at all meetings of the Region and of the Regional Board. The President shall likewise coordinate all activities of the Region. The President shall be a member ex-officio of all committees.
- The Vice-President, in the absence of the president, shall act as if President.
- The Secretary shall keep minutes of all meetings and carry on the necessary correspondence, as well as all non-fiscal records of the Region, and keep the membership advised of the actions of the Regional Board.
- The Treasurer shall be the chief financial officer of the Region; shall be responsible for the custody and disbursement of the Region’s funds and other assets; shall be custodian of the financial records of the Region, and shall have charge of the investment of the Region funds, subject to direction and approval of the Regional Board. The Treasurer shall give such bond for the faithful discharge of duties as the Regional Board may require, at the expense of the Region, and shall perform such duties as may be assigned from time to time by the Regional Board. The Treasurer shall also be responsible for the maintaining of the membership list.
- In keeping with the intent of Section 1 hereof the combined position of Secretary-Treasurer is authorized by elected vote of the regular membership with all the duties and responsibilities attached thereto under Sections 3 and 4 hereof.
ARTICLE X
Amendments
SECTION 1. AMENDMENTS
An amendment to the Constitution and Bylaws of the Region may be proposed by the Regional Board or by a petition in writing signed by at least ten-percent of the members of the Region from a majority of the Judicial Districts comprising this Region. The President shall provide for a mail ballot to be completed within sixty days. Two-thirds majority of the members eligible to vote shall be necessary for approval. Any amendment so approved shall take effect thirty days after completion of balloting unless a different date is specified in the amendment.
ARTICLE XI
Adoption
SECTION 1. ADOPTION
The Constitution and Bylaws shall become effective upon ratification by two-thirds majority vote of Regular Members in good standing of this Region, as enumerated in Article IV.
ARTICLE XII
Chapter Organization
Section 1. It is the intent of this Article to encourage the independent development and growth of local Chapters within the Region consistent with the provisions of the Constitution and purposes of the National Association; to permit them the maximum opportunities for the fullest expression of their membership.
Section 2. A local Chapter may be formed by any number of members in good standing whose residence or job location is in any Judicial District within the Western Regional boundaries. No Judicial District shall have more than one Chapter. No member shall belong to more than one Chapter.
Section 3. Chapter officers shall consist of a President, Vice-President, Secretary and Treasurer. Officers shall be elected by a majority vote of the members of the Chapter, and shall hold office for the period of two calendar years. Elections shall be conducted according to the Bylaws of the Chapter.
Section 4. Each Chapter shall establish Bylaws to conduct the business of the Chapter.
Section 5. The Bylaws shall be consistent with the purposes of the National Association and intent of the Constitution, and shall be first approved by the Regional Board and the National Executive Board.
Section 6. Chapters may establish such committees as are necessary for the furthering of the business or programming of the Chapter.
Section 7. Programs, projects or statements made in the name of the Region or National Association shall receive prior approval from the Regional or National President or their designate. Controlling is the policy statement on FPOA CHAPTER ISSUES AND COMMUNICATION adopted by the National Executive Board on March 19, 1979.
Section 8. Chapters may levy assessments or raise money for purposes which are consistent with the purposes of the National Association as stated in Article III of the Constitution. Such monies remain in the Chapter treasury and are to be accounted for as set forth in the Bylaws of the Chapter.
Section 9. Chapters are formed by petition through the Regional Board to the National Executive Board. Such petition shall contain a statement requesting a Charter, the District Location, the recommended Bylaws, the names of the Officers-Elect, and the names of the petitioning members. The National Executive Board shall grant the Charter unless the petition is not consistent with the requirements as set forth in the Regional and National Constitution and bylaws. The Chapter shall be activated and the Officers-Elect take office at the beginning of the following calendar year unless an earlier time is specified.
Section 10. Annual dues of Regular Members of this Chapter shall be fixed by said members at the Annual Meeting of the Chapter. Chapter dues, if any, are in addition to National Association dues which is a prerequisite for Chapter membership.
Section 11. If in the determination of the National Executive Board, a Chapter consistently fails to meet the requirements of this Article or other Constitution or Bylaws provision, the National Executive Board may disestablish said Chapter in the best interest of the Federal Probation Officers' Association, Inc.
Section 12. Upon disestablishment of a Chapter, all official authority and function of officers of said Chapter terminate forthwith.
